TOPThe handling of personal information

The handling of personal information

Ⅰ.Personal Information Privacy Policy

For Okamoto Corporation (Hereinafter "Our Company"), the protection of personal information is both a basis of our business activities, and Our Company strives to ensure the strictest use and management of personnel information based on the following Personal Information Privacy Policy.

  1. 1. [Observance of Laws and Regulations]
    Our Company strictly observes all laws, norms and ethics related to personal information, carries out review at any time as necessary, carries out continual improvements and implements appropriate and sound business activities in relation to such information.
  2. 2. [Internal Company System for Personal Information]
    Our company has established management provisions related to the protection of personal information, which is thoroughly disseminated and observed by all company employees under the guidance of the administrator.
  3. 3. [Acquisition of Personal Information]
    When collecting personal information, Our Company clearly indicates the purposes of said collection, and carries out said collection using appropriate and lawful means. In addition, when collecting information, such collection shall only be carried out within the scope for which consent was obtained before said collection.
  4. 4. [Use, Provision and Disclosure of Personal Information]
    Our Company manages personal information collected from customers in an appropriate manner, and does not provide or disclose personal information to third parties without the consent of the relevant customer except where required to do so by law.
  5. 5. [Outsourcing of Personal Information]
    In the event that any personal information collected from customers is outsourced, any such consignment shall be kept to the absolute minimal information required for the execution of the relevant work and controlled under the strictest and most rigorous of management.
  6. 6. [Storage of Personal Information]
    Our Company strictly manages all personal information collected from customers and implements all necessary and reasonable measures to prevent unauthorized access to, loss, destruction, alteration or leakage of said information.
  7. 7. [Verification, Correction and Suspension of Use of Personal Information]
    In the event there is a request made for the verification, correction, deletion, etc. of personal information held by Our Company, we shall comply with such requests as soon as is reasonably possible.
February 1, 2010
Okamoto Corporation.

Ⅱ. Policy for Protection and Management of Information Assets

In accordance with our management principles and company creed, Okamoto Corporation (Hereinafter "Our Company") implements management measures to protect Our Company's information assets from alteration, destruction, leakage, etc., whether intentional or through negligence, in order to continue to provide customers with reliable and safe services and maintain a degree of safety in transactions that is suitable to a company trusted by its customers.

  1. 1. [Execution of Social Responsibility]
    Our Company reliably protects our information assets and implements appropriate information security measures in order to ensure the provision of continuous and stable services.
  2. 2. [Observance of Laws and Regulations]
    Our Company observes all information security related laws, regulations and other norms and has established internal provisions conforming with such and ensures that all officers and employees of Our company strictly adhere to these all of these items.
  3. 3. [Education and Training]
    Our Company periodically implements information security education and training in order to ensure that management and employees recognize the importance of information assets and use said assets in an appropriate manner.
  4. 4. [Ensuring Business Continuity]
    In the event that any problem should arise related to Our Company's information assets, Our company shall swiftly determine the cause of said problems and act to minimize any potential damages to the greatest degree possible.
  5. 5. [Audits]
    Our Company periodically implements audits of the information security system and works to continually improve the system.
February 1, 2010
Okamoto Corporation.

Ⅲ. Purpose / anonymity processing information of personal information

Ⅲ-1. Use of personal information

We manufacture wholesale sale of various types of leg wear (men's, women's and children's socks, pantyhose, tights, related products using knitting technology), in other business activities, we will use personal information for the following purposes. If you provide personal information about individual products and services from our customers, and clearly the purpose of the pre-personal information. Personal information you provide will be used within the scope of its intended use. Beyond the scope of the explicit purpose of use, if you need to use your personal information occurs, the customer to contact you to that effect, and available on which you receive your consent.

  1. 1. [Personal information about you]
    • Goods, shipping of the prize
    • Sending the guidance of products, services and entertainment
    • Provide products support and maintenance
    • Responding to inquiries and inquiries
    • Provide a variety of subscription services
    • Product development, questionnaire survey, monitor implementation, the request of post-marketing surveillance, and the like, and implementation
    • Marketing research and analysis
    • Lottery of the campaign
  2. 2. [Personal information about shareholders]
    • Fulfillment of exercise and obligations of rights under the law
    • Provision of various types of convenience
    • Shareholder management based on laws and regulations (shareholder data creation, etc.)
  3. 3. [Our suppliers companies, personal information about people, such as executives and employees of other companies]
    • Business necessary for various communication and negotiation, etc.
    • Customer information management, payment and revenue processing
    • Contract management business of Our company
  4. 4. [Personal information entrusted from our suppliers]
    • Fulfillment of the contract on consignment business
  5. 5. [Personal information about applicants for employment]
    • Provision and communication, such as adoption of information to applicants for employment (including internship)
    • Review and determination of adoption, consideration and decision of the adoption of conditions
    • Adopt business management of Our company
  6. 6. [Personal information about employees, etc.]
    • For business communication
    • Employment personnel management, the creation of employee roster, grasp of human resources, the determination of the assigned destination in charge duties, training and capacity ⼒ development, Noboru demotion, health management, ensure proper working conditions, leave, etc., working hours management, disaster etc. emergency response of, for other employment management
    • Decision such as salaries and severance payments, payment of salaries and severance payments and settlement payments, the provision of welfare, withholding procedures, procedures of social insurance relations, visa acquisition procedures, for other laws necessary for various procedures
    • Decision such as (family, relatives of the information) salary, withholding procedures, childcare and family care leave, etc., benefits, procedures such as employment management of social insurance relations, visa acquisition procedures, for other laws necessary for various procedures ※ employees a, say the directors, auditors, full-time, contract employees, friends employees, part-time, temporary employees.
    • For creating company newsletters
  7. 7. [Personal information about retirees]
    Various personnel data creation, for communication, etc. after retirement

Ⅲ-2. Anonymous processing information

Our company, the personal information entrusted to us by our customers, and anonymous processed by the Personal Information Protection Committee predetermined method, there is a case to be used. Personal information to be used in this case, is the following items. Purchase history (product name, purchase amount and purchase price and purchase date)

  • Purchase history (product name, amount purchased, purchase amount, date of purchase)
  • Residential areas
  • phone number

Ⅳ. Guidance on the procedures for disclosure of personal information, such as billing

Okamoto Corporation (Hereinafter "Our Company") , the Personal Information Protection Act (hereinafter referred to as the "Law") about your request for disclosure of personal information that is based on, we have established a procedure as follows: .

  1. 1. Our company, customers who request a disclosure of personal information, the corresponding ① invoices and ② with if you submit the identification documents, will be required to pay the ③ commission.

    1. (1) bill of disclosure, etc.

      "Disclosure of personal information, such as invoice" (download from here)

    2. (2) identification document

      Any one point ① from the following documents
      ・driver's license copy of (both sides)
      Any two points ② from the following documents
      ・Copy of health insurance card
      ・Copy of the pension book
      ・residence of the original
      ・Seal certificate of the original

    3. (3) If you are a claim by proxy, please submit the following documents.

      ・ For any agent
      <For the agency confirmed>
      ・Our company prescribed power of attorney (download from here)
      ・the person of the seal registration certificate original (within 3 months from the issue)
      <For the identification of the agent>
      ・personal identification documents of attorney (above ①, please refer to ②)
      ・In the case of legal representative
      <For the agency confirmed>
      As a document proving the existence of a legal agency, one copy from one of the following:
      • If the parental authority: the base paper of the family register of applicant (person)
      • If the parental authority: a copy of the health insurance card that dependents have been described
      • If the guardian: the guardianship registration of registered matters certificate paper
      • If the guardian: a copy of the appointment decision of the court
      <For the identification of the agent>
      ・personal identification documents of attorney (above ①, please refer to ②)

    4. (4) Fees

      ①If you use is the purpose notification of claims and ② disclosure claims, as a commission, you will need to pay 1,000 yen (including tax) to Our company. Should you need to mail a bill, please enclose a same amount of straight-line money order certificate (commission will be borne by the customer). It should be noted, it is free for claims such as claims and ④ suspension of use of ③ correction, etc..

  2. 2. Billing

    Requests for disclosure, etc., to the following address, please mail on the enclosed the required documents. Costs to the mailing will be borne by the customer. And the offer verbally by telephone and visit us, FAX, because you can not accept is the offer by e-mail, please note.

    150-1 Oaza Otsuka,
    Koryo-cho, Kitakatsuragi-gun,
    Okamoto Corporation Affairs Department personal representatives

  3. 3. Flow, how to answer to the corresponding

    (1) acceptance and confirmation

    The dossier was submitted to us (including commission), we will check if there are any deficiencies, lack.

    (2) information confirmation of the existence of the possession department

    The department that hold personal information that is the subject of claims, we will verify the presence or absence of personal information.

    (3) answer, correction, suspension, etc. procedures

    ※ answer to the claim by an agent, it will be the subject's personal information (personal) addressed.

  4. 4. important point

    (1) If the acceptance is not possible

    - identification, proxy identity if the check can not be of
    · If you can not substitute the right of confirmation
    • If the commission is insufficient
    If there is a deficiency in, the required documents

    (2) If the answer can not be
    <If you can not support>

    • If there was personal information of the claim can not be confirmed to be in Our company's retained personal data

    <It does not notify the purpose of use, if you do not perform>

    • when the purpose of the notification request has been made, if the purpose is clear
    • The purpose notify the person, or the person or a third party of life by the public, the body, the property if there is a risk of prejudice to the other rights and interests
    • The purpose notify the person, or if there is a risk that harm our rights or legitimate interests by publishing
    • When it is necessary to cooperate with a national agency or local government in executing affairs prescribed by laws and regulations, and notifying the person of the purpose of use or making it public is likely to hinder the execution of those affairs.

    <If you do not want to disclose, can not>

    • When there is a risk of harm to the life, body, property, or other rights or interests of the individual or a third party
    • If there is likely to cause significant hindrance to the proper implementation of our business
    • And other if the disclosure by law is limited

  5. 5. Purpose of the acquired personal information with respect to requests for disclosure, etc.

    Personal way in which we acquired with respect to requests for disclosure, etc., search for the proceedings, the confirmation of the principal-agent, charged of the commission, will be used for the answer and response to the request for disclosure.

  6. 6. Handling complaints of the offer destination related to personal information (Act 27 Paragraph 1 No. 4, Decree Article 5)

    150-1 Oaza Otsuka, Koryo-cho,
    Kitakatsuragi-gun, Nara,
    Okamoto Corporation Affairs Department personal representatives

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